We are providing this notice to inform you about how we process your personal data as we conduct our work supporting positive climate change initiatives, conservation, restoration, protection and diversity of the natural world and all forms of life on land, in the air and in our water ways and oceans.
WHY DO WE PROCESS PERSONAL DATA?
We process personal data to enable the collaboration with partners, prospective partners, suppliers and to recruit new employees and maintain records for existing employees.
THE TYPE OF PERSONAL INFORMATION WE COLLECT
We collect contact information about individuals in their capacity as employees or representatives of businesses, including:
- Name & contact information such as business email address or phone number
- Information about the individual’s role with the business (including name of the business, title, professional responsibilities and functions, office location)
- Professional social media profile information
- Employee details: name, address, contact details, next of kin details, health details, bank details & photo identification
- Job applicants name, address and contact details
HOW WE GET THE PERSONAL INFORMATION AND WHY WE HAVE IT
Most of the personal information we process is provided to us directly by you or a colleague within your organisation to enable us to collaborate.
We also receive personal information indirectly from our website via:
- The use of the ‘Contact Us ‘page. This information is limited to name and email address and made available to employees only.
THE LAWFUL BASIS WE RELY ON FOR PROCESSING THIS INFORMATION
Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we rely on for processing this information are:
1. Contract: the processing is necessary for a contract or agreement we have with you, or to enable appropriate levels of engagement leading up to a potential contract or agreement.
2. Legitimate interests: the processing is necessary for our legitimate interests or your legitimate interests. The data will be processed in ways you would reasonably expect and have a minimal privacy impact.
HOW WE STORE YOUR PERSONAL INFORMATION
Your information is securely stored and deleted once it has reached the end of its retention period.
YOUR DATA PROTECTION RIGHTS
Under data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal information.
- Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at [email protected]
or by post to:
Data Protection Officer, Studio iGB, 285 Upper Forth Street, Witan Studios, Milton Keynes. MK9 1EH if you wish to make a request.
HOW TO COMPLAIN
If you have any concerns about our use of your personal information, you can make a complaint to us at:
or by post to:
Data Protection Officer, Studio iGB, 285 Upper Forth Street, Witan Studios, Milton Keynes. MK9 1EH.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk